Comparison
Flow CRM vs Housecall Pro for HVAC contractors
Housecall Pro is the closest match to how Flow CRM is sold: self-serve, a free trial, built for teams from one truck up. It has far more users, more reviews and more features. Flow CRM goes deeper on the HVAC specifics and costs less as you add techs.
What Housecall Pro does well
- Trusted by a very large base of home-service pros, with tens of thousands of public reviews.
- Invoicing, card payments, consumer financing and review requests built in.
- QuickBooks integration and a native app.
- Phone support and an onboarding team.
Where Flow CRM wins for an HVAC shop
- A customer record built around the equipment: model, serial, warranty dates and every past visit.
- Good/better/best quotes with the specs a homeowner compares, signed the same day.
- Seasonal reminders and maintenance agreements as a first-class feature, not an add-on.
- One plan with everything in it. No tier to upgrade to for the feature you need.
- Per-technician pricing that scales back when the season does.
Side by side
| Housecall Pro | Flow CRM | |
|---|---|---|
| Built for | All home services | HVAC only |
| Equipment records with warranty dates | Available on higher tiers | Built in |
| Good/better/best quotes | Available on higher tiers | Built in, customer picks a tier |
| Seasonal reminders | Marketing automations | Tune-up, furnace check, filter, renewal |
| Maintenance agreements | Service plans | Agreements with visits and renewals |
| Invoicing and payments | Yes | Yes, card payments through Stripe |
| QuickBooks sync | Yes | CSV export; direct sync not yet |
| Mobile | Native apps | Runs in the phone browser, no download |
| Pricing | Three tiers, from $59/mo | Per technician, office staff free |
| Free trial | 14 days | 30 days, no card |
Pricing
Housecall Pro Basic starts at $59 per month billed annually for one user, with Essentials and Max tiers above it and a 14-day trial. Flow CRM is $49 per technician per month, $39.20 billed annually. Office staff free. 30-day trial, no card.
Housecall Pro prices are as published on its website in October 2026 and may have changed. Check their site before deciding. Flow CRM pricing
Common questions
- Can I move my customers from Housecall Pro to Flow CRM?
- Yes. Export your customer list as a CSV and the import wizard maps the columns. Our support team will help with equipment and service plans.
- Does Flow CRM take payments like Housecall Pro?
- Yes. Every invoice carries a Pay now button; the customer pays by card through your own Stripe account and the money lands in your bank. You can also record cash and checks at the door. Consumer financing is not offered.
- Why is Flow CRM one plan instead of tiers?
- Because an HVAC shop needs the whole workflow on day one: customers, equipment, quotes, agreements and reminders. Charging per technician keeps it simple and fair for seasonal crews.
Other comparisons: Flow CRM vs Jobber Flow CRM vs ServiceTitan
See it on your own customers.
Import a CSV, send a quote, schedule a tune-up reminder. 30 days, no card.
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